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RPSI Registration Papers Explained

A Primer of RPSI Registration Documents and Policies

The RPSI offers 3 different kinds of registration documents:

• Full pink papered Passport and full bridge and crown brand – for foals with Stud Book 1 sire and Mare Book 1 or 2 dam.

• Certificate of Pedigree (COP), which is a white-papered passport with the foal’s pedigree and registration information listed inside, and a ½ brand – bridge without the crown – for foals sired by Recorded stallions and/or out of Pre Mare Book mares.

• Horse Identification Document (HID), which is white-papered passport (not a breeding document) with description and registration number listed inside, and no brand – for foals sired by stallions ineligible by pedigree/breed for any of our stallion books (for example Draft or Draft-x, QH, Appaloosa, and other American breeds), or out of a mare not of sport type and/or ineligible for any of the mare books by pedigree/breed. Horses who receive an HID will receive a Microchip instead of a brand.

The pony books have slightly different rules governing placement into books and eligibility for full pink papers/brand, and of course different breed allowances, but the same system applies.

On inspection day, the foal's documents (breeding certificate, sire and dam pedigree and eligibility) are examined and entered into the German database and the foal's 15 digit life number (UELN or Universal Equine Life Number) is generated. The foal is then inspected by the judges, the markings are drawn, and scores are given. The foal's official score sheet is printed out after the physical inspection, and lists scores, date of birth, color, sire, dam and damsire, and Life Number, and so may be used as an official document in applying for insurance, or USEF/USDF numbers until the foal's passport arrives from Germany in the spring.

The foal's passport is generated at the PRPS Verband offices in Standenbühl, Germany in the winter/early spring after the inspection tour is finished, and then is mailed to the North American Office of the RPSI, where each registration document is then sent via Priority Mail to the owner of record of each foal.

If a foal is sold before the passport is generated the new owner has two options. The Breeder may present the foal at inspection under his or her farm name and the papers will be generated with the breeder listed as owner - then once the passport arrives from Germany the new owner may follow the directions on the Change of Ownership page of this website to get the passport transfered into their name, for a fee of $60. OR the new owner of the foal may become a member of the RPSI by or before inspection day by filling out a membership form and paying an annual membership and office fee of $110, and then can have the foal's passport generated directly in his or her name. The passport will arrive from Germany with an Ownership Certificate folded in the front. This white paper is the Title to the horse, proving ownership, so should be kept in a safe place, and must accompany the passport when the horse is sold, to be given to the new owner along with the passport. If parentage must be proven by DNA, then no registration document will be issued until the DNA evaluation has been completed.

Stud Book director Otto Schalter is certified in Germany to implant microchips, and beginning in 2013, the RPSI will offer Microchipping services. Microchipping is mandatory for those horses receiving a HID (Horse Identification Document). Each horse registered with the RPSI must receive either a Microchip, a Brand, or both, to serve as a permanent form of identification of the horse.

Branding is still the simplest method of permanently identifying a horse, and is included free of charge in qualifying foals' inspection fee. The RPSI brands with five different irons:

** Full Bridge and Crown    ** Half Brand - Bridge only    ** Full Pony - Oak Leaf with Acorn    ** Half Pony - Oak Leaf only


The last two digits of the horse’s unique registration number show up under the bridge/crown (or in the case of ponies, under the oak leaf), giving him or her a unique identifying mark throughout life. Both the microchipping and the branding processes are quick, and most foals do not react too strongly. You may want to consider using both – to have both a permanent visual mark and a scannable method of identifying your horse.